dayanagt.ux@gmail.com
Productivity & Task Management Dashboard
This project is a self-initiated productivity, task, and team management platform designed to support how modern teams plan work, execute efficiently, and measure performance. I owned the product end to end, from problem definition and user research through UX strategy, interaction design, visual design, and reporting frameworks. The platform integrates task management, team collaboration, sales, and productivity reporting into a single, cohesive system, prioritizing clarity, scalability, and data-driven decision-making.
My Roles:
UX/UI Design
UX/UI Design
Information Architecture
Content Strategy
Researcher
Visual Design Direction
Product Owner
Case Study Sections:
Defining the Problem
Market Research
Competitive Analysis
Personas
Design Guide
Journey Map
Wireframes
Results
Work and performance data were fragmented across multiple tools, making it difficult for teams and managers to get a clear, real-time view of progress.
Users lacked a centralized place to track tasks, team capacity, and deadlines without switching platforms or losing focus.
Managers had limited visibility into individual and team productivity, slowing decision-making and performance optimization.
Sales and productivity metrics were disconnected from daily work, preventing teams from linking effort to outcomes.
Existing tools prioritized features over clarity, creating cognitive overload and reducing adoption across teams.
Defining the Problem
Research
Market Research
0
4 B
6 B
2 B
10 B
2026
2028
2030
2024
The Claim
Research suggested an opportunity for a unified platform that combines task management, team visibility, and performance reporting without overwhelming users.
Research Insight
Dashboards have become a central tool for decision-making, with 85% of organizations now using them to track performance and guide operations.
2024: The dashboard software market was valued at approximately $3.7 billion.
2030/2031 Projections: Estimates range, with some forecasting over $10 billion by 2031, growing at 8-14% CAGR.
Competitive Analysis
Conducting a competitive analysis allowed me to evaluate existing productivity and team management tools in the market, examining features, workflows, visual design patterns, and reporting capabilities. This process highlighted gaps where current solutions fell short, such as fragmented task management, limited insight into team performance, and confusing or cluttered interfaces. By understanding these shortcomings, I was able to uncover opportunities for differentiation and informed design decisions that prioritized a more intuitive, integrated, and outcome-focused user experience—ensuring the platform met real user needs while standing out in a crowded market.
Monday.com
Salesforce
nTask
The Good
Centralized Information: Consolidates tasks, projects, and metrics into one view, reducing tool-switching.
Enhanced Productivity: Helps users prioritize tasks, track progress, and stay organized.
Data-Driven Decisions: Offers metrics and reports that support strategic decisions for teams and managers.
Collaboration Support: Enables team members to share updates, assign tasks, and coordinate workflows.
The Bad
Overwhelming Complexity: Too many features, charts, or modules make dashboards confusing and hard to navigate.
Cluttered Interface: Dense layouts and poor organization make it difficult to find relevant tasks or insights quickly.
Steep Learning Curve: New users struggle to understand the system without extensive onboarding.
User Comments in Platform Reviews
Mark O.
Last year, we decided to give Monday.com a try in order to improve our workflow and streamline our daily tasks. But it is difficult to schedule recurring tasks.
Amy T.
Salesforce. is a great platform when it is up and running. At first I loved the flexibility it provided to create a sales system that worked specifically for my team but it requires tons of maintenance to keep it going.
Stephen M.
nTask platform is great. The collaboration tools make communication simple. I find some of their real time reporting tools lack depth and their advanced tools are overwhelming to get started with.
User Survey
User survey was conducted to gain a deeper understanding of how individuals interact with productivity and team management dashboards, including how they organize tasks, track progress, and make decisions based on reporting. By identifying common workflows, pain points, and top concerns, the survey informed design decisions that prioritized usability, clarity, and efficiency, ensuring the platform addressed real user needs rather than assumptions.
Defining Potential Users
Team Member
Focused on completing tasks, tracking personal progress, and collaborating with colleagues.
Project Manager
Manages multiple projects, timelines, and dependencies, requiring a high-level overview of task and team status.
Team Lead
Oversees team workloads, assigns tasks, and monitors performance to ensure goals are met.
Stakeholder
Reviews sales, productivity, and performance metrics to make strategic decisions and assess ROI.
Personas helped define key user types, their goals, and pain points, guiding design decisions and prioritizing features for real user needs.
The Design Process
Design Guide
Font
Poppins
Regular
Medium
SemiBold
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Medium
SemiBold
Regular
Subheader
Header
Body Copy
The design guide was created to ensure consistency across the platform, streamline future updates, and provide a clear reference for visual and interaction patterns, supporting both usability and scalability.
Journey Map
Design in Stages
Showing the design in stages highlights my iterative process, from exploring ideas in low-fidelity wireframes to refining interactions in high-fidelity mockups, ultimately demonstrating how research, user needs, and design decisions shaped the final product.
Results
Unified Workflow: The platform consolidated task management, team collaboration, and reporting into a single, seamless experience, reducing friction and tool-switching for users.
Improved Visibility: Managers and executives gained clear insights into team performance, project status, and sales metrics, enabling faster, data-driven decisions.
User-Centered Design: Redesigned dashboards and task flows aligned with user needs, making the platform intuitive for team members at every level.
Scalable System: The design and architecture support growth, making it easy to add new features, reports, or integrations without disrupting the user experience.